Records Management

Municipal records are those created or collected by local government employees and officials while performing their duties. Retention is governed by NYS Local Government Records Law (Article 57-A of the Arts and Cultural Affairs Law 1988), as adopted by the City Council. Records Management works with departments in the preparation, transfer, and requested retrieval of materials from the City's Records Center. These records are not open to the public, but are accessible through departmental FOIA requests.

The Records Management Officer is advised by a seven-member Records Advisory Board.

The extensive collection of the former Engineering Department's maps, plans, and reference material is available by appointment to surveyors and researchers.


8½ by 11 inches, 8½ by 14 inches, or 11 by 17 inches at $0.25 each. Larger format at cost at local copy firms

History Collection

The history collection of vertical subject files, photographs, books, maps, clipping notebooks, etc. owned by the City is currently on loan to the Newburgh Heritage Center, 123 Grand Street.

The collection may be viewed by appointment with the City Historian:
Mary McTamaney
Phone: 845-569-8090
Email Mary McTamaney

The Newburgh Heritage Collection

The Newburgh Heritage collection is a virtual archive of material from the Parish, Village, and City and Town of Newburgh, New York. Spanning the years from 1791 to the early 20th Century, in this collection are documents from several repositories that reveal aspects of community life: socio-economic, religious, bureaucratic, and cultural. View the Hudson River Valley Heritage Website for more information.

Police & Vital Records

For police records, contact the Police Department Records Unit at 845-569-8537. For Vital Records such as birth certificates, marriage licenses, and death certificates, contact the City Clerk's office at 845-569-7311.