Bids & RFPs

Receipt of Bids

Sealed Bids on forms furnished by the City of Newburgh will be received by the City of Newburgh's Comptroller's Office at:
4th Floor, City Hall
83 Broadway
Newburgh, NY 12550

Bids will be publicly opened and read in City Hall, 83 Broadway, Newburgh, New York. Receipt, opening and reading shall be in accordance with Bid Documents and Specifications prepared by the City of Newburgh.

Obtaining Bid Information

The City of Newburgh has partnered with BidNet Direct as part of the Empire State Purchasing Group and will post their bid opportunities to this site. As a Vendor or Third Party Vendor looking for project information, registering with the Empire State Purchasing Group assures you to see all available bid opportunities including:

  • Addenda
  • Awards
  • Bid Documents and Plans
  • Plan Holder Lists
  • Unofficial Low Bid Tabulations

By selecting automatic bid notification, your company will receive emails once the City of Newburgh has a bid opportunity that matches your company's business. In addition, the site handles bid opportunities, RFPs, and RFQs for other member governmental agencies as well.

The service is free. Once registered for the free service, you can download the specifications; however, it must be noted that it is the Vendor's sole responsibility to frequently check the site for Addenda or other changes made to the original solicitation Posting. Vendors that opt to enroll into their Group Notification Service* will be notified automatically of solicitations matching their information and will also receive notification emails each time Addenda is issued to a Posting that was previously downloaded/viewed. *The City of Newburgh is not affiliated with, nor endorses, any services offered by the Empire State Purchasing Group to Vendors.*

Should you experience any issues during the registration process or need immediate assistance navigating the website, please email the Vendor Support Department or call at 800-835-4603 - Option 2, Monday through Friday, between 8 am through 8 pm (Eastern Time).

Third Party Vendors may register at no cost and download a City of Newburgh Solicitation Notice which may be forwarded on to their clients for further access to, and download of, any and all documents as referenced above - Empire State Purchasing Group

Statement of Non-Collusion

Bidders on Contracts are required to execute a non-collusive bidding affidavit pursuant to Section 103d of the General Municipal Law of the State of New York. Failure to provide an executed non-collusive bidding affidavit will invalidate a bidder's bid.

Attention of bidders is particularly called to the requirement as to conditions of employment to be observed and the minimum wage rates to be paid under the Contract, Section 3, Segregated Facilities, Section 109, and Executive Order 11246.

Bidders are also required to comply with the provisions of Section 291-299 of the Executive Law of the State of New York.

No bidder may withdraw his/her bid during the 45 days after the actual date of the opening thereof.

Subject to the provisions of Article 28, Part III of the New York State Tax Law and the provisions of the Contract Documents, the Owner is exempt from payment of sales and compensating use taxes of the State of New York and cities and counties on all materials supplied to the Owner pursuant to this contract.

The City of Newburgh hereby notifies all bidders that it will affirmatively insure that in regard to any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration of an award.

The City of Newburgh Advertises in the following publications:

  • Construction Data Corp. News (CDCnews)
  • Hudson Valley Black Press
  • Mid-Hudson Times
  • The City of Newburgh Website
  • The Sentinel
  • The Times Herald Record
  • USABlueBook